CloudOnex Business Suite provides robust tools for tracking and managing your business income. This guide will help you understand how to record, categorize, and monitor your income effectively.
- Navigate to Accounting → New Deposit
- Fill in the required fields:
- Amount: Enter the income amount
- Date: Transaction date (defaults to today)
- Description: Brief description of the income
- Tags: Add searchable tags for better organization
- Category: Select or create an income category
- Payer: Choose a customer from your contacts
- Reference: Add transaction ID, check number, etc.
- Payment Method: Select payment method (cash, credit card, etc.)
- Go to Settings → Income Categories
- Add new categories as needed
- Use categories to:
- Track different revenue streams
- Generate filtered reports
- Analyze income patterns
The system automatically calculates your account balance using the formula:
Current Balance = (Initial Balance + Total Income) - Total Expenses
- Initial Balance: $120.00
- New Income: $400.00
- Expense: $10.00
- Current Balance: ($120.00 + $400.00) - $10.00 = $510.00
- System automatically converts transactions to your home currency
- Exchange rates are applied based on your settings
- View balances in both original and home currency
Access detailed income reports through:
- Reports → Income Reports
- Reports → Income vs Expense
- Reports → Reports by Date
- Filter by date range
- Sort by category
- Export to CSV/PDF
- Compare with previous periods
- View trends and patterns
-
Regular Recording
- Record income transactions promptly
- Maintain accurate dates for proper accounting
-
Proper Categorization
- Use specific categories for different income sources
- Maintain consistent categorization for accurate reporting
-
Documentation
- Attach relevant files to income entries
- Add detailed descriptions for future reference
-
Reconciliation
- Regularly compare system balances with bank statements
- Address any discrepancies promptly
For developers: Use the API to automate income recording:
$ch = curl_init();
curl_setopt($ch, CURLOPT_URL, 'https://your-domain.com/?api_key=YOUR_API_KEY&ng=api/v2/income');
curl_setopt($ch, CURLOPT_POST, 1);
curl_setopt($ch, CURLOPT_POSTFIELDS, [
'amount' => 1000,
'description' => 'Monthly Service Fee',
'date' => '2024-11-16',
'category' => 'Services'
]);
$response = curl_exec($ch);